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Coastal Carolina Volleyball

Coastal Carolina Volleyball Camps

General Information/FAQ-s

                                                            (The information was last updated 7/1/2017.)


Registration Process for Team Camps.

Option #1: Registering with $600.00 team deposit and Team Camp Registration Form.

You can reserve your team's spot by sending in your completed Team Camp Registration Form along with a $600.00 team deposit for each team attending. The team deposit  can be paid online as well.The team deposit is a non-refundable deposit of $75.00/player for a team of 8, and it holds the team's spot for the camp. If you have more or less than 8 Campers, the team deposit remains the same and it will be deducted from the camp fee. For medical and other cancellations please see our refund policy below.

Option #2: Registering with full paymant and Team C amp Registration Form. 

Players are welcome to complete their registrations with full payment option. Please let us know if you would like to choose this option, and we will email you the Team Camp Registration Form along with the individual registration forms and an invoice for the full balance as soon as we receive the request. There is NO need to send in any team deposit with Option 2, but the full balance is due within 30 days of the acceptance of the invoice. More players can be added later. For medical and other cancellations please see our refund policy below.

*Please note: The team's spot will not be held permanently until we have received the $600.00 team deposit or the full payment  for each spot held.*

*We prefer the team deposit or the full payment be paid by one check, made payable to Coastal Carolina Volleyball Academy or CCVA.*

 

MAIL-IN Registration Process for Team Camps:

After receiving and processing your Team Camp Registration Form(s) and the team deposit(s), a confirmation email will be sent along with the required individual registration forms and an invoice for the remaining balance. The remaining balance and the completed registration forms are due no later than 14 days prior to the camp start date and they  MUST ARRIVE IN ONE ENVELOPE, so no forms and payments will get lost. 

*No players without the completed and signed waiver form can attend any of the CCVA camps in compliance of NCAA rules and regulations. Please double check on the parents' signatures before mailing in the forms.*

Mailing address: Coastal Carolina Volleyball Camps, P.O. Box 261954, Conway, SC 29528

*We prefer all team balances and any camp fees be paid by one check made payable to Coastal Carolina Volleyball Academy or CCVA.*

*Please Note: we DO NOT accept individually mailed personal checks from team campers unless they sign up for the camp after the remaining balance was paid.*

 

ONLINE Registration Process for Team Camps:  

*PLEASE NOTE: There is an online processing fee associated with using a credit card payment.                 During the online registration process the waiver form must be read and signed electronically by parents/legal guardians. An email confirmation will be automatically generated and sent to the email address that was used during the online registration process. We will notify the Head Coach of each team when the players' registrations are complete.  

***No players without the electronically signed waiver form can attend any of the CCVA camps in compliance of NCAA rules and regulations.*** 

The online registration cut-off date is 14 days prior to each team camp start date.

Team Camp Registration Form can also be found HERE.

Housing and Meals for Team Campers

Overnight team campers will be housed in the brand new Teal Residence Hall on Campus. This building can be viewed on the printable map here: http://www.coastal.edu/tour/

You may click on the link to see a dorm room layout in the Teal Residence Hall

Each team camper will be housed in apartments with five double-occupancy large bedrooms or in limited number of units with four double-occupancy large bedrooms. All rooms are air-conditioned. There is a shared bath with multiple sinks, toilets and showers. The beds are extra-long, twin-size beds (36" x 80"). Overnight campers should bring plenty of T-shirts, shorts or spandex, knee pads, socks for all the sessions, playing shoes, personal toiletries (towels, toothbrush, toothpaste, shampoo, body wash, etc...) alarm clock, cell phones, and spending money (optional) for vending machines. Campers will need to bring a twin-size bed sheet, a pillow, and a light blanket. Campers are allowed to bring snacks, drinks for after session period, and coolers from home. 

Team coaches will stay in separate apartments on the same floor with same gender coaches. Residence hall staff is in-house 24/7 during camps. 

Meals: Team campers eat meals at Hicks Dining Hall. The dining hall offers buffet-style dining. If your camper has a dietary requirement or restriction [gluten-free, diabetic, etc], Hicks Dining Hall offers a variety of allergy free food options to choose between. Please indicate your camper's special dietary needs during online registration or on the registration form.

*Please note: the commuter camper fee includes only lunch and dinner; breakfast is not included in the commuter rate.

Refund Policy for Team Camps: 

*No refunds will be issued for cancellations  without a refund request submitted in writing via email, fax or mailprior to the first day of the camp.*

Cancellations due to injury will be refunded in full minus the online processing fee up to 14 days prior to the camp start dateCancellations due to injury less than 14 days prior to the camp start date will be refunded in full but the $75.00 non-refundable processing fee and the online convenience fee. These refund requests will only be considered if accompanied by a signed physician's note indicating that your camper is unable to participate for medical reasons.Cancellations for any other reasons will be refunded in full but the $75.00 non-refundable processing fee and the online convenience fee. Once camp begins, refunds will NOT be given.                                                                            

To cancel via email, send your notification to ccvacamps@gmail.com; note in the subject line “Camp Cancellation” and make sure to include camper's name, camp's name, and camp dates. Cancellation notifications may also be mailed to: Coastal Carolina Volleyball Academy PO Box 261954, Conway, SC 29528. 


                                                                                                                                                                        Registration Process for the Elite All Skills Camp and Elite Position Camps

Camp registrations are accepted on a first-come, first-serve basis and can be completed online or by mailing in the Mail-In Registration Form along with the full payment of the camp fee. 

ONLINE registration is available for all sessions of the Coastal Carolina Volleyball Academy Camps. You can access online registration using a secure server at www.coastalcarolinavolleyballacademy.com. Please note: there is an online processing fee associated with using a credit card payment. The online registration cut-off date is 5 days prior to the start date of the All Skills and Position Camps for meal and accommodation purposes. 

An email confirmation will immediately be generated and sent following the completion of your online registration to the email address you submitted during the registration process. Please make sure that you type your email address correctly, otherwise you will not be receiving a confirmation email. If you are not receiving any confirmation email, please email us to ccvacamps@gmail.com and we will double check if your registration went through.    

MAIL-IN registration cut-off date is 14 days prior to the camp start date. 

*PLEASE NOTE: The registration MUST arrive no later than 14 days prior to the registration cut-off date. If you missed the mail-in registration deadline, you may still register online up to 5 business days prior to the camp start date for Elite All Skills Camp, and business day prior to the Elite Position Camp Series.*

Mail-In registration form can be found here:

/2017_CCVA__Mail-In_Registration_Form.pdf

Mailing address: Coastal Carolina Volleyball Camps, PO Box 261954, Conway, SC 29528.

Email address: ccvacamps@gmail.com       

                                                                                                                                                         Payment

Online payments are made using a VISA, Discover, or Mastercard. PLEASE NOTE: There is an online processing fee associated with using a credit card payment.  The online processing fee is a myonlinecamps.com fee and is non-refundable through Coastal Carolina Volleyball Academy camps/clinics.

Mail-in registration payment can be made by check or money order. Please make your check or money order payable to Coastal Carolina Volleyball Academy or CCVA.

Returned Check Fee

Returned checks will be subject to a $35.00 returned check fee.                       

Refund Policy 

*No refunds will be issued for cancellations  without a refund request submitted in writing via email, fax or mail prior to the first day of the camp.*

Cancellations due to injury will be refunded in full minus the online processing fee up to 14 days prior to the camp start date. Cancellations due to injury less than 14 days prior to the camp start date will be refunded in full but the $75.00 non-refundable processing fee and the online convenience fee. These refund requests will only be considered if accompanied by a signed physician's note indicating that your camper is unable to participate for medical reasons.

Cancellations for any other reasons will be refunded in full but the $75.00 non-refundable processing fee and the online convenience fee. Once camp begins, refunds will NOT be given.

To cancel via email, send your notification to ccvacamps@gmail.com; note in the subject line “Camp Cancellation” and make sure to include camper's name, camp's name, and camp dates. Cancellation notifications may also be mailed to: Coastal Carolina Volleyball Academy PO Box 261954, Conway, SC 29528. 

Health/Physical Information

Coastal Carolina Volleyball Academy Camp requires each camper to complete the Health Information questions during the registration process. Our Athletic Trainer will be informed about any and all recent/current injuries as well as any medications/prescriptions currently being taken by the camper.

It is strongly recommended  to have a current physical to make sure that your camper is in good physical condition and no injuries exist prior to camp. (The camper do not need to bring the physical with her to camp.)

Health Insurance

All campers are required to provide the insurance information as requested during the registration process. Assumption of Risk/Release from Liability and Consent for Treatment of a Minor information MUST be read and signed by parents/legal guardians on the registration form. A required digital signature is provided during online registration as well. This information is collected should an emergency situation arise or for necessary treatment for your camper in case of an injury/sickness. Parent/Guardian will be notified immediately should an emergency situation arise. 

Medications

Our staff is not allowed to administer any medications, prescription or non-prescription to campers. This includes over-the-counter medicines like Advil or Tylenol for minor headaches or pains. If the camper will need to take medications while attending our program, she must bring the medication to camp and assume responsibility for taking it as needed or indicated.

Housing

Overnight individual campers will stay at the brand new Teal Residence Hall on campus, which is located right behind the HTC Center. Each team camper will be housed in units with five double-occupancy large bedrooms or in limited number of units with four double-occupancy large bedrooms. All rooms are air-conditioned. There is a shared bath with multiple sinks, toilets and showers. The beds are extra-long, twin-size beds (36" x 80"). 

*Campers will need to bring a twin-size bed sheet, a pillow, and a light blanket.

Overnight campers should also bring plenty of T-shirts, shorts or spandex, knee pads, socks for all the sessions, playing shoes, personal toiletries (towels, toothbrush, toothpaste, shampoo, body wash, etc...) alarm clock, cell phones, and spending money (optional) for Camp Store and vending/incidentals.  Campers are allowed to bring snacks, drinks for after session period, and coolers from home.  

Camp staff is assigned to every floor campers are located in Teal Hall. The building is locked down for the night and residence hall staff is in house 24/7 during camps. 

The Teal Hall  can be viewed on the printable map here: http://www.coastal.edu/tour/

You may click on the link to see a dorm room layout in Teal Residence Hall. 

*Coastal Carolina Volleyball Academy Camps and the Teal Residence Hall are not responsible for any lost or stolen items.* 

Commuter

Commuter campers will not stay overnight in the dorms. Please Note: The commuter camper fee includes only dinner and lunch, breakfast is not included in the commuter rate.

Meals

Campers eat their meals at Hicks Dining hall  above 50 campers/campThe dining hall offers buffet-style dining. Camp staff is present during all meals and breaks. If your camper has a dietary requirement or restriction [gluten-free, diabetic, etc], Hicks Dining Hall offers a variety of allergy free food options to choose between. Please indicate your camper's special dietary needs during online registration, or on the mail-in registration form.

Please note: the commuter camper fee includes only lunch and dinner; breakfast is not included in the commuter rate.

Check-In and Camp Location

Overnight and commuter campers will attend check-in at the new Student Recreation and Convocation Center (also known as HTC Center) on the first day of the camp.

Check-in address: 104 Founders Drive Conway, SC 29526 

After receiving meal cards and signing-out the secure dorm room keys - which both will be placed on a lanyard for easy keeping-, the campers will place their belongings into their dorm rooms. Camp staff members will be present at all times.

*Each overnight camper is responsible for the special, non-copyable keys assigned for them for the dorm rooms. All keys MUST be signed-in and returned at check-out.*

***LOST KEY WILL RESULT IN A  $250.00 FEE COLLECTED  BY THE HOUSING STAFF.***

 

Maps and Directions

An interactive University map with building and street names is located at http://www.coastal.edu/tour/.

All CCVA volleyball camps are conducted at the new Student Recreation and Convocation Center, 104 Founders Drive, Conway, SC 29526. 

*Parents are ALLOWED to park around the HTC Center without obtaining a parking pass during camps.*

Early Departures

Occasionally campers may become homesick during camps. The sessions are physically demanding and when a camper is away from home and becomes tired, even the most confident athlete can wear down. We encourage parents to have your camper inform court coach, dorm supervisors, athletic trainer, or camp director if there is an issue. Our staff will be happy to assist a camper with any situation or problems that may arise during camp. Refunds will not be given to campers departing early.

Observing

Parents are welcome to observe and watch their camper(s) at any time. Space for observing is limited (especially during our team camps); and therefore, we apologize for any inconvenience in advance.

*Parents are ALLOWED to park around HTC Center without obtaining a parking pass during camps.*

More Questions?

Please do not hesitate to contact us at ccvacamps@gmail.com if you have any questions or concerns and we will be happy to assist you.