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Coastal Carolina Volleyball

Coastal Carolina Volleyball Camps

General Information/FAQ-s

                                                            (The information was last updated 6/23/2018.)


How To Reserve A Spot For Your Team?

Option #1:  Reserve a spot with $600.00 non-refundable team deposit:

You can reserve your team's spot by sending in your completed team camp registration form along with a $600.00 team deposit for each team attending. The team deposit is a non-refundable deposit ($75.00/player for a team of 8), and it holds the team's spot for the camp. If you have more or less than 8 campers, the team deposit remains the same and it will be deducted from the camp fee. More campers can be added later.     Any remaining balance is due 14 days prior to the camp start date, no exception. (For medical and other cancellations please see our refund policy below.) 

Option #2:  Reserve a spot with full payment:

Players are welcome to complete their registrations with full payment option. Please email us if you would like to choose this option, and we will email you the team camp registration form along with the individual registration forms and an invoice for the full balance. There is no need to send in any team deposit with Option # 2, but the full balance is due within 30 days of the acceptance of the invoice. More players can be added later. (For medical and other cancellations please see our refund policy below.)

*Please note: The team's spot will not be held permanently until we have received the $600.00 non-refundable team deposit or the full payment.*

*We prefer the team deposit or the full payment be paid by one check, made payable to Coastal Carolina Volleyball Academy. If the payment does not go through the school's office, please make sure that you mail in all of the checks collected from the campers in one envelope along with the team camp registration form.*

Registration Process for Team Camps

1. MAIL-IN Registration Process for Team Camps:

After receiving and processing your team camp registration form and the team deposit(s), a confirmation email will be sent along with the required individual registration forms and an invoice for the remaining balance. The completed forms and the remaining balance are due no later than 14 days prior to the camp start date, no exception. All remaining balances MUST be paid and cleared prior to camp. 

*No players without the completed and signed waiver form can attend any of the CCVA camps in compliance of NCAA rules and regulations. Please double check on the parents' signatures before mailing in the forms.*

Mailing Address: Coastal Carolina Volleyball Camps, P.O. Box 261954, Conway, SC 29528

*We prefer all remaining team balances be paid by one check made payable to Coastal Carolina Volleyball Academy.*

Please Note: we DO NOT accept individually mailed personal checks from team campers unless the player has signed up for the camp after the remaining balance was paid. 

2. ONLINE Registration Process for Team Campers:  

Campers, coaches, and chaperones are welcome to register and pay their full camp fee on our secure server online. During the online registration process, health and insurance information will be completed, and a waiver form will be read and signed electronically by parents/legal guardians. An email confirmation will automatically be generated and sent to the email address that was used during the online registration process. If you have not received a confirmation email, your registration could not be completed. We will notify the Head Coach when her/his players' registrations are complete.

*PLEASE NOTE: There is an online non-refundable processing fee associated with using a credit card payment.

The online registration cut-off date is 14 days prior to the camp start date. 

Housing and Meals for Team Camps

Housing: Overnight tem campers will be housed in the Woods Residence Halls on campus. The Woods Floor PlanThe Woods Halls are comprised of six halls: Dogwood, Oak, Cypress, Elm, Maple, and Palmetto which are all suite-style living units. Each unit in these three story halls houses four students with individual bedrooms. Each apartment is furnished with a refrigerator, sofa, kitchen-dining bar with stools, chairs, beds, desks and chairs, chest of drawers, and built-in closet space. The four residents in each unit share one bathroom within the apartment. All rooms are air-conditioned. The beds are extra-long, twin-size beds. *Campers need to bring a twin-size bed sheet, a pillow, and a light blanket. Overnight campers should also bring plenty of T-shirts, shorts or spandex, knee pads, socks for the sessions, playing shoes, personal toiletries (towels, toothbrush, toothpaste, shampoo, body wash, etc...) alarm clock, cell phones, and spending money (optional) for vending machines. Campers are allowed to bring snacks, drinks from home for after session period. Team coaches will stay in separate units on the same floor with same gender coaches. Residence hall staff is in-house 24/7 during camps. 

The buildings are located 3-5-minutes walk from the gym and can be viewed on the printable map here: http://www.coastal.edu/tour/

Meals: Team campers eat meals at Hicks Dining Hall. The dining hall offers buffet-style dining. If your camper has a dietary requirement or restriction (gluten-free, diabetic, etc), Hicks Dining Hall offers a variety of allergy free food options to choose between. Campers'/Coaches' special dietary needs to be indicated during the online registration process or on the mail-in registration form.

*PLEASE NOTE: the commuter camper fee includes only lunch and dinner; breakfast is not included in the commuter rate.

Refund Policy for Team Camps

*No refunds will be issued for cancellations  without a refund request submitted in writing via email, fax or mail prior to the first day of the camp.*

Cancellations due to injury will be refunded in full minus the online processing fee up to 14 days prior to the camp start date. Cancellations due to injury less than 14 days prior to the camp start date will be refunded in full but the $75.00 non-refundable deposit and the online processing fee. These refund requests will only be considered if accompanied by a signed physician's note indicating that your camper is unable to participate for medical reasons.Cancellations for any other reasons will be refunded in full but the $75.00 non-refundable deposit and the online convenience fee. Once camp begins, refunds will NOT be given.                                                                    

To cancel via email, send your notification to ccvacamps@gmail.com; note in the subject line “Camp Cancellation” and make sure to include camper's name, camp's name, and camp dates. Cancellation notifications may also be mailed to: Coastal Carolina Volleyball Academy PO Box 261954, Conway, SC 29528. 


                                                                                                                                                                        Registration Process for the Elite All Skills Camp and Position Camps

Camp registrations are accepted on a first-come, first-serve basis and can be completed online or by mailing in the Mail-In Registration Form along with the full payment of the camp fee. 

ONLINE registration is available for all sessions of the Coastal Carolina Volleyball Academy Camps. You can access online registration using a secure server at www.coastalcarolinavolleyballacademy.com. Please note: there is an online processing fee associated with using a credit card payment. The online registration cut-off date is 7 business days prior to the start date of the All Skills and Position Camps for meal and accommodation reservation purposes. 

An email confirmation will immediately be generated and sent following the completion of your online registration. Please make sure to type your email address correctly, otherwise you will not be receiving any confirmation email. If you are not receiving any confirmation email, please email us to ccvacamps@gmail.com and we will double check if your registration went through.    

MAIL-IN registration can be done up to 14 days prior to the camp start date. 

PLEASE NOTE: The registration MUST arrive no later than 14 days prior to the camp start date. If you missed the mail-in registration deadline, you may still register online up to 7 business days prior to the camp start date for the Elite All Skills Camp and the three position camps.

Please make your check payable to Coastal Carolina Volleyball Academy.

Mailing address: Coastal Carolina Volleyball Camps, PO Box 261954, Conway, SC 29528.

Email address: ccvacamps@gmail.com       

                                                                                                                                           Payment 

Online payments are made using a VISA, Discover, or Mastercard. There is an online processing fee associated with using a credit card payment.  The online processing fee is a myonlinecamp.com fee and is non-refundable through Coastal Carolina Volleyball Academy camps/clinics.

Mail-in registration payment can be made by check or money order. Please make your check or money order payable to Coastal Carolina Volleyball Academy.

Housing for Overnight Campers 

Overnight All Skills and Position individual campers will be housed in Eaglin Residence Hall on campus, which is located right across the gym. The air-conditioned rooms in Eaglin Hall are double or triple-occupancy rooms and are connected by a bathroom to a neighboring double or triple-occupancy room. The beds are extra-long, twin-size beds. Campers will need to bring a twin-size bed sheet, a pillow, and a light blanket.

Overnight campers should also bring plenty of T-shirts, shorts or spandex, knee pads, socks for all the sessions, playing shoes, personal toiletries (towels, toothbrush, toothpaste, shampoo, body wash, etc...) alarm clock, cell phones, and spending money (optional) for Camp Store and vending/incidentals.  Campers are allowed to bring snacks, drinks for after session period, and coolers from home.  

Eaglin and Ingle Double Triple Suite

Camp staff is assigned to every floor campers are located in the Eaglin Hall. The building is locked down for the night and residence hall staff is in house 24/7 during camps. 

The Eaglin Residence Hall  can be viewed on the printable map here: http://www.coastal.edu/tour/

*Coastal Carolina Volleyball Academy Camps and the Teal Residence Hall are not responsible for any lost or stolen items.*

Commuter Camper

Commuter campers will not stay overnight in the dorms. *PLEASE NOTE: The commuter camper fee includes only dinner and lunch, breakfast is not included in the commuter rate.

Meals 

Campers eat their meals at Hicks Dining hall above 50 campers/camp. The dining hall offers buffet-style dining. Camp staff is present during all meals and breaks. If your camper has a dietary requirement or restriction [gluten-free, diabetic, etc], Hicks Dining Hall offers a variety of allergy free food options to choose between. Please indicate your camper's special dietary needs during online registration, or on the mail-in registration form.

Please note: the commuter camper fee includes only lunch and dinner; breakfast is not included in the commuter rate.

Health Information/Physical Examination

Coastal Carolina Volleyball Academy Camp requires each camper to complete the Health Information questions during the registration process. 

It is strongly recommended  to have a current physical to make sure that your camper is in good physical condition and no injuries exist prior to camp. The camper do not need to bring the physical with her to camp.

Health Insurance

All campers are required to provide the insurance information as requested during the registration process. Assumption of Risk/Release from Liability and Consent for Treatment of a Minor information MUST be read and signed by parents/legal guardians on the registration form. A required digital signature is provided during online registration as well. This information is collected should an emergency situation arise or for necessary treatment for your camper in case of an injury/sickness. Parent/Guardian will be notified immediately should an emergency situation arise. 

Medications

Our staff is not allowed to administer any medications, prescription or non-prescription to campers. This includes over-the-counter medicines like Advil or Tylenol for minor headaches or pains. If the camper will need to take medications while attending our program, she must bring the medication to camp and assume responsibility for taking it as needed or indicated.

Check-In and Camp Location

Overnight and commuter campers will attend check-in at the new Student Recreation and Convocation Center (also known as HTC Center) on the first day of the camp.

Check-in address: 104 Founders Drive Conway, SC 29526 

After receiving meal cards and signing-out the secure dorm room keys - which both will be placed on a lanyard for easy keeping-, the campers will place their belongings into their dorm rooms. Camp staff members will be present at all times.

*Each overnight camper is responsible for the special, non-copyable keys assigned for them for the dorm rooms. All keys MUST be signed-in and returned at check-out.*

***LOST KEY WILL RESULT IN A  $250.00 FEE COLLECTED  BY THE HOUSING STAFF.***

Maps and Directions

An interactive University map with building and street names is located at http://www.coastal.edu/tour/.

All CCVA volleyball camps are conducted at the new Student Recreation and Convocation Center, 104 Founders Drive, Conway, SC 29526. 

*Parents are ALLOWED to park around the HTC Center without obtaining a parking pass during camps.*

Observing

Parents are welcome to observe and watch their camper(s) at any time. Space for observing is limited (especially during our team camps); and therefore, we apologize for any inconvenience in advance.

*Parents are ALLOWED to park around HTC Center without obtaining a parking pass during camps.*

Early Departures

Occasionally campers may become homesick during camps. The sessions are physically demanding and when a camper is away from home and becomes tired, even the most confident athlete can wear down. We encourage parents to have your camper inform court coach, dorm supervisors, athletic trainer, or camp director if there is an issue. Our staff will be happy to assist a camper with any situation or problems that may arise during camp. Refunds will not be given to campers departing early.

Returned Check Fee

Returned checks will be subject to a $35.00 returned check fee.               

Refund Policy 

*No refunds will be issued for cancellations  without a refund request submitted in writing via email, fax or mail prior to the first day of the camp.*

Cancellations due to injury will be refunded in full minus the online processing fee up to 14 days prior to the camp start date. Cancellations due to injury less than 14 days prior to the camp start date will be refunded in full but the $75.00 non-refundable deposit and the online processing fee. These refund requests will only be considered if accompanied by a signed physician's note indicating that your camper is unable to participate for medical reasons.

Cancellations for any other reasons will be refunded in full but the $75.00 non-refundable deposit and the online processing fee. Once camp begins, refunds will NOT be given.

To cancel via email, send your notification to ccvacamps@gmail.comnote in the subject line “Camp Cancellation” and make sure to include camper's name, camp's name, and camp dates. Cancellation notifications may also be mailed to: Coastal Carolina Volleyball Academy PO Box 261954, Conway, SC 29528. 

More Questions?

Please do not hesitate to contact us at ccvacamps@gmail.com if you have any questions or concerns and we will be happy to assist you.